General Terms and Conditions
Provision of Services
DECHEMA Gesellschaft für Chemische Technik und Biotechnologie e.V. (hereinafter referred to as DECHEMA) shall provide the services of which the nature and scope can be found in the conference specifications. Should exceptional circumstances occur, DECHEMA reserves the right to changes speakers, the venue and the schedule of a programme.
Conferences must be booked via the online form provided by DECHEMA. Each booking becomes legally binding upon receipt and upon DECHEMA’s written confirmation. Once the booking has been processed, the participant is sent confirmation and an invoice.
Participation as a student or graduate student is only valid with the corresponding proof (student identification or similar) and is restricted to people up to the age of 35. The proof must be valid at the time of the event.
Closing date for bookings
Depending on the capacity of the relevant venue, bookings are possible until the beginning of the conference; the editorial closing date for inclusion in the list of participants is 3 weeks prior to the start of the conference.
Payment and Invoicing
Attendance fees must be paid at the time of online registration, either by credit card (MasterCard, Visa, Amex or Diners) or through a direct bank transfer. Online bookings are made on an encrypted page, so that no one can access your data. As soon as you have paid, you will be sent written confirmation and an invoice (noting receipt of funds) for your records.
From the 2nd invoice amendment received from the participant a fee for the additional effort of EUR 20 per amendment will be levied, independent of whether it deals with a new person/participant amendment or an address alteration or similar.
Conference participation: If a booking is cancelled up to three weeks before the start of the relevant conference, the attendance fee is reimbursed less an administrative fee of EUR 30. If cancellation is made at a later date, the participant is charged 80% of the attendance fee. Cancellations are only accepted in writing (i.e. by fax, surface mail or e-mail). The relevant cancellation date is the date of receipt.
If a participant does not come to the conference or leaves before its end, the full attendance fee remains payable.
If the conference is cancelled by DECHEMA, any fees that have been paid will be reimbursed in full.
Participants are not entitled to further recourse towards the organiser.
Sponsorships and exhibitions:Sponsorships and exhibitions: Cancellations up to 3 months before the conference are subject to a 20% administrative fee. If cancellation is made at a later date, the sponsor/exhibitor is charged a fee of 100%. Cancellations are only accepted in writing (i.e. by fax, surface mail or email). The relevant cancellation date is the date of receipt. If a sponsor/exhibitor does not come to the conference or leaves before its end, the full fee remains payable, unless the sponsor/exhibitor provides written proof in a specific instance that the loss or expenses are lower.
We would be pleased to accept a substitute participant appointed by you. The substitute participant needs to be appointed by you in writing, which is free of charge. Any differences between attendance fees are either charged or credited to the participant. From the 2nd invoice amendment received from the participant a fee for the additional effort of EUR 20 per amendment will be levied.
Each participant will receive the relevant conference documents.
The rights to the conference documents are held exclusively by DECHEMA. Any further use of the documents requires written approval from DECHEMA.
Sponsorships and exhibitions
If sponsorship opportunities and/or exhibition facilities are offered, then they are processed in the order in which bookings are received.
Different dates or terms and conditions
If terms and conditions for a given conference differ from the ones specified here with regard to booking deadlines, payments or cancellation fees, then they shall be specified in a supplement to the relevant booking and information documents.
Any event documents that are handed out are under copyright and are only intended for personal use. No permission is given for the reproduction, dissemination, processing or public presentation of any kind, and such permission must be obtained from DECHEMA in writing. Neither are participants permitted to make sound or video recordings of the event.
DECHEMA is entitled to document its events by producing video and sound recordings of all kinds, to propagate or publish all photographic, video and film recordings as well as any technical reproductions arising from the contractual relationship, which DECHEMA may do for its own promotional or editorial purposes, without geographical or material restrictions and without any restrictions in time.
Such images do not relate to specific individuals but reflect the character of the events, although individuals may be recognisable as participants of the event.
By registering for the event, the exhibitor/participant gives his/her assurance that he/she is aware of this circumstance and that he/she expressly consents to those photos, videos and other images to be created and published. If a participant is not in agreement with this, then he/she must tell the authorised photographer on site, during the event.
We are not willing or obligated to participate in dispute resolution procedures.
The DECHEMA collects and processes your data for own business purposes. For technical implementation of data processing we may use external services. If you don’t want to receive further information from us in the future, you can revoke the usage of your data at any time.
For such an issue please utilize the e-mail firstname.lastname@example.org and mention the information about the booked conference. Thank you.
Gesellschaft für Chemische Technik und Biotechnologie e.V.
Theodor-Heuss-Allee 25, 60486 Frankfurt am Main, Germany
Tel. +49 69 7564-0, e-mail: email@example.com
Association registration number 73 VR 5293 (Frankfurt am Main Local Court)
VAT ID no. DE 114234833